Global Payroll Tips for Expatriate Employers
Paying expat employees is increasingly more common as companies expand their businesses into global markets. There is not one straightforward way to ensure you’re paying your expat employees given that laws are different in every jurisdiction.
What is certain, however, is that human resources and payroll professionals are required to acquire knowledge of international payroll management systems, which are becoming more complex since they vary from one organization or company to the next.
Therefore, there are varying procedures and methods for how international employees are paid.
We’ve put together a list of our top five tips for dealing with international payroll so you can avoid legal problems. While our firm does not provide global payroll service, we are happy to provide some helpful tips that may assist your organization. We can even refer you to a global HR firm if required.
But first, what exactly is international payroll?
What is international payroll?
International payroll refers to the list of a company’s expatriate employees and includes information on how and when the money they are owed will be paid to them.
There are, generally, two aspects of global payroll obligations to remember:
- Withholding the correct payroll taxes.
- Income/tax reporting.
“Withholding tax” is the amount of an employee’s pay withheld by the employer and sent directly to the government as a partial payment of income tax. These concepts are essential for you to understand so you can avoid problems.
If your expatriate employees are required to travel often, then it is critical to design a payroll policy about how long an employee must stay in one state before withholding must be taken into account.
Remember also that specific expatriate payroll-related concepts include foreign currency exchange transactions as well as US payroll.
Given you need to be compliant with specific laws, rules, and regulations that vary in different areas and are sometimes quite complex and overwhelming, it is recommended that you hire legal or tax professionals to assist you and your firm.
Legal and tax professionals have extensive knowledge of the specific taxation, employment laws, and fluctuating foreign currency trends. These professionals would be able to support you in achieving the best method for setting up a successful international payroll system that works best for both you and your firm.
The International Compensation System
Recognizing international compensation plans when reporting expatriate employees’ income and tax is important.
An international compensation plan may include base salary, benefits, and other incentives as part of the expat employee’s monetary and non-monetary return for work.
Some aspects of international compensation plans include contributions to foreign pension plans, foreign trust reporting, and foreign deferred compensation arrangements.
Some US expatriates working for foreign corporations may participate in international pension plans. However, the tax arrangement may not meet “qualification rules” in the US, so this must be taken into consideration.
Discussing how best to treat contributions to your foreign compensation plans with tax professionals is recommended highly, as they can also advise on reporting requirements that may apply in addition to an expat employees’ tax return.
You’re not alone if you’re feeling a little overwhelmed or even confused about where to start or how to structure or enhance the HR policies in your company or organization to better facilitate the international payroll for expat employees.
We have compiled five tips for you to keep in mind as you go forward.
- Understand the difference between various mobility policies
It is important to hire professional consultants who can provide guidance on a variety of mobility issues by identifying benefits available in the new location. These professionals will also be able to structure a new global employment strategic plan, as well as developing a worldwide expatriate compensation and benefits plan. In some nations, local benefits coverage and medical facilities may be limited. Local currency fluctuations and the financial stability of the local insurance company are significant concerns for expatriate employees. Expat Financial can source international group insurance plans from a variety of large and respected insurance companies for multinational companies, Non-government Organizations, non-profits, governments, and international schools.
Several benefits are available, such as Group LTD, AD&D, Life Insurance, Health, Dental, and Emergency Medical Evacuation & Assistance Insurance. The risk and the administration for numerous operations and countries are pooled under one plan. Benefits can be paid in several major currencies. For companies with less than three expatriate employees or individual expatriates, we can also provide individual International Health Insurance protection as well as individual life and disability plans.
- Tax knowledge is a must
It is critical that you understand the foreign payroll withholding requirement and are able to determine whether the various compensation aspects are taxable or non-taxable. Our firm can often refer clients to expatriate tax specialists and even global payroll firms with excellent global tax knowledge.
Expat Financial may be able to provide international pension plans from large and established insurance company. These plans are usually free of taxes on accumulations, and there are no withholding taxes on benefits paid.
In addition, a variety of investments can be made available. The administration costs are also typically much lower for the company and the employees than setting up individual plans. Check with your tax advisor to confirm your tax status at your location.
- Organize documentation of payroll operations
Managing the documentation of payroll is very important. It provides the payroll team members with operational standards and policies. Due to the complexity of international payroll, different staff members may have different payroll methods. Maintaining payroll documentation can help administrative staff to manage payroll operations efficiently.
A tailored international group insurance plan provides simple administration platform for your HR department. It can facilitate instant communication online between employees, insurance companies and HR administrators. This is most especially convenient for highly mobile expat employees.
It is imperative for your expat employees to move from one country to another without worrying about switching from one local health insurance plan to another. It is crucial that HR managers consider excellent administration when choosing a global medical plan for their expat employees.
Contact Expat Financial to learn more.
- Provide ongoing training for payroll team members
The role of an international payroll specialist requires strong professional skills, as well as extensive knowledge of new technologies and software in an ever-evolving business environment.
Arrange annual training and professional upgrading programs in international payroll for all team members to enhance knowledge, learn trending methodologies, and stay up-to-date on the latest best practices. Training programs should ideally include a comprehensive range of webinars, seminars, and forums.
Opportunities to network are also a great plus. Building an international payroll network can be helpful in advancing your company’s HR team and their performance.
- Optimal payroll productivity
International payroll management usually requires a cross-department effort from the finance, administration, and HR departments. Therefore, it is vital to connect global payroll to the business administration process and continuously update your management strategy.
For example, implementing a reviewing process within each party involved (such as HR & Finance) before delivering the review process results to employees is a great idea that can be used to avoid mistakes and improve expatriate employee satisfaction. Continuously building your communication with employees is critical to a great international payroll procedure.
A Reminder About Global Insurance Requirements
While international payroll is a very complex and vital requirement for expatriate employers, it is also important to consider the insurance needs of your globally mobile employees.
Expat Financial offers international group insurance plans for expatriate employees. We can even source expat group insurance plans for multinationals, NGOs and governments that have groups of three to 1000 expatriate employees working overseas. We offer numerous global benefit plans that are available to meet almost any budget requirement you may have.
With extensive global experience, knowledge, and contacts, Expat Financial is a leading source of group international health insurance plans that offer global health insurance coverage from various leading insurance providers that offer only the best plans.
For companies with only one expat employee, we have excellent global health plans that you can obtain a quote and also apply for completely online. We also offer xpat life and disability insurance plans as well as source special risk plans including war and terrorism insurance.
We are also a major provider of international insurance solutions to companies across many sectors of the economy and regions of the world.
Contact us today to obtain a quote, learn more, and we can answer your global insurance questions. If you require a global payroll specialist, we may be able to refer you to a company which can assist your HR Department and of course your expatriates.
Read more to learn why an international group insurance plan is superior to placing your expat employees on domestic policies.
Five Tips for Learning a New Language If Living Abroad
/in Expat Tips /by David Tompkins5 Tips for Learning a New Language If Moving or Already Living Abroad
Moving to a brand-new country is never easy. Learning a new language can take years. And moving to a brand-new country while attempting to learn a new language can be downright daunting.
For an expat in a non-English speaking country, the question simply becomes: how can I learn the local language fast? While there is no magic pill to learn a new language overnight, there are ways to pick up a language quickly. While this task of learning a foreign language may seem huge, there are ways to make your life a bit smoother – here are five tips to learning a new language, while living abroad:
And finally, something thing you might want to consider before choosing a language learning method is what purpose are you looking to achieve by learning a foreign language? Do you need it mostly for writing? Talking? Business? Can you get by without learning too much of the local language? Learning a new language will always assist in ensuring a good quality of life and freedom within your new country. A new language will assist you should you require medical care from a facility or doctor who doesn’t speak your language. A great medical plan will also provide medical insurance support in all of the major languages. Expat Financial offers several different international health insurance plans for expatriates of any nationality across the world who are about to move abroad or already there. If you have any questions regarding international medical insurance plans or you want to discuss your needs as an expat, please contact us or complete the quote form.
Should you retire abroad?
/in Expat Lifestyle /by David TompkinsLearn About Retiring Abroad – Determining Your “Expatibility,” or Candidacy, for Retiring Abroad
A lot of us wanted to travel abroad while we were younger or were interested in taking time off work to explore and see more of the world. You may or may not have had the chance to see as much of the world as you wanted. But now you nearing retirement. And you always thought you’d travel once your career was complete. Now you are considering going abroad – and staying abroad permanently as a retired expat.
How do you determine if retiring abroad is right for you?
For one thing, going abroad for retirement is an adventure. Another thing is that it may make total financial sense to leave your native country, with costs of living climbing. And it’s never been easier to pull off expat living – with resources at your fingertips around the clock through the easy facilitation of information-sharing online. You can look up what others have done and read about their experiences online, and even connect with them as well.
Determining your expatibility is the most important step to deciding if you should retire abroad.
Here are two steps you can take in order to determine whether you’re a good candidate for this adventurous expat lifestyle.
Step 1. Take a good look at yourself and profile whether you have the personal disposition to retire abroad.
Retiring abroad takes a desire for adventure, yes. But it also means embracing change, difference and meeting difficulties with an open mind. Do you shy away from obstacles that may arise, like language barriers and a different way of life? You should also consider the following disadvantages of moving abroad:
Also, are you ready to immerse yourself in a different culture, including the food, the type of dress you’d be donning? If not, then retiring abroad may not be for you. Or you’re not just yet ready to take the leap into expat life at the moment.
Step 2. Ask yourself what you truly need – what are your necessities in life?
What are some things you absolutely can’t live without? Do you need to be able to speak the local language in your new home country or get away with speaking English? Do you have to have the ability to live with very low costs, or peace and quiet, or a car or internet? Evaluating your needs will help you decide if you’re able to live abroad, and where.
Whether or not you decide to retire abroad, and wherever you go, remember that you’re going to need international health coverage as it’s very likely that your domestic plan will NOT cover you during your retirement abroad. Medical expenses incurred abroad can be extremely expensive and as we all know, our health does not improve with age. It will make sense to lock in a global medical insurance plan when you are living abroad from a well known and respected global insurance company, such as the expat health plan we offer from Cigna.
Finding the right international medical insurer is an extremely complex issue. There are many different levels of healthcare around the world, as well as vastly changing local regulations. Therefore, it’s very important to ensure you’ve selected an international health insurance plan that fully protects you and your family. You should also consider a global health plan that will cover you for life as some plans will termiante after you reach age 70 or 75.
Contact Expat Financial for expert advice and to discuss your international insurance needs and requirements.
How to Become A Digital Nomad Abroad
/in Expat Lifestyle /by David TompkinsLearn How You Can Become a Digital Nomad as an Expat Abroad
For a number of reasons, people become “expatriates” (that is, people who live outside their native country), and this process of becoming an expat happens in many ways./
One of the most recent and popular ways to become an expat has materialized through a number of technological innovations, and that is to become an expat as a “digital nomad.”
What is a digital nomad?
This is a term used for a person who is “location independent,” and relies on technology to perform his or her job. The great thing about being a digital nomad is you can work virtually anywhere, allowing you to move easily between countries and regions.
How exactly do you begin to become a digital nomad?
It seems to be an appealing life, one where you can travel and work simultaneously. Imagine sitting on a beach somewhere in Thailand working on your laptop (while also working on your tan!) The thing that digital nomads have in common is that they usually spend months in a year traveling while working online. But it takes a lot of hard work to reach a point where you can both work and travel.
As a recent movement that works for many, it can be rewarding. but there’s usually some confusion about how to live this lifestyle.
We’ve put together five core things you need to do if you’re interested in becoming a digital nomad. There’s a lot of hard work involved, but these five steps will help to set you up for success.
1. Be creative.
There isn’t one blueprint that everyone can follow in order to get the digitally savvy life of independence that so many (particularly the millennial population) dream of. Everyone arrives at the digital nomad lifestyle through a unique path.
In order to find out which route to go, figuratively and literally as well as digitally, to become a digital nomad, you have to figure out where your strengths lie and come up with a creative way to make that work for you.
Are you good at graphic design? Blogging? Photography? Are you good at creating communities online through your relationship-building or networking skills? Let that work to your advantage and help leverage you on your way to becoming a digital nomad.
2. Join a digital nomad community.
There are tons of people who are doing this and have been in the same situation as you before – figuring out where to begin and how to start travelling while working online. Find these people and learn from them. Use them as resources and as peers who are like-minded. They have a wealth of information on how to start reducing your ties to your current location, where to find new homes for cheap, how to find a creative way to earn money online to fund your travels, etc.
3. Decide on how you’re going to earn money.
You need money to travel. Start by freelancing through your graphic design, photography, or blogging skills, or work or study abroad. These are ways to start traveling and get you on the path to becoming a digital nomad. While studying and working abroad is less risky than trying to earn your way by being a freelancer, it’s not as easy to be location-independent. It may take you longer. So weigh the pros and cons. Generally, it makes sense to secure your contracts or employment before you leave from a company that is accepting of your digital nomad existence while living abroad.
4. Figure out how you want to live.
If you’re interested in having solitude and quiet, and wish to retreat somewhere, go for it! Or if you’re a social butterfly and need to be around people to thrive, then go for that. But make sure you know what you want.
Have a look at our country and city guides to get more of an overview of regions in the world that Expat Financial provides medical coverage for.
5. Research.
This includes researching where to live, the currency, and the culture of your destination (for some areas that are more conservative, you want to dress appropriately). It makes sense to make sure you are living in an area that is safe and secure, has excellent internet coverage and speed, inexpensive housing and for some a great climate and interesting culture.
6. Get international medical coverage BEFORE you become a digital nomad
International health insurance coverage is essential for anybody becoming an expat, no matter where they’re going or for how long. If you are a digital nomad, there is a good chance your employer will not provide health coverage for you or will ask you to obtain your own. In fact, most digital nomads are self-employed or working on a consulting basis, so you most likely need to obtain adequate global health coverage to cover unexpected medical expenses, evacuation, dental and more. Digital nomads can easily obtain a quote for excellent international medical insurance from our insurance partners. Our most popular global medical policy for digital nomads is the Cigna Global Health Options plan. It is vital that digital nomads obtain a high-quality plan and also discuss their needs with us if required.
Expat Financial provides international health, life, disability and travel insurance to expats (for both those who are interested in going abroad and those who are already living abroad). Contact us today to get have your questions answered and obtain a quote online.
How Expats Can Save Money When Moving to the UK
/in Country Information /by David TompkinsThe UK’s rich cultural heritage, vibrant history, and high standard of living have made it one of the most sought-after expat destinations in the world. London’s eminence as a global business center also means that many expat positions there will come with high wages. However, these qualities have also contributed to a high cost of living. The UK is the 12th most expensive country to live in in the world, and its capital, London, is the 5th most expensive city in the world. To help you keep costs down, we at Expat Financial will discuss five ways to save money in the UK.
1. Saving on Flights
As expats move to the United Kingdom from all over the world, they would all love to save a penny or two on their airfare. One of the easiest ways to do this is to book flights well in advance. Airlines tend to hike the price of tickets as your departure date looms closer, so booking at least several months in advance will allow you to avoid this. Additionally, if flying to the UK from your own country proves unusually expensive, you could try booking a flight to another cheaper European destination. This is a valid strategy, as due to the significant presence of low-cost airlines in Europe, once you are in Europe, flying within the continent can become as cheap as the taxi to the airport.
2. Saving on Accommodation
With the average flat price in Central London is an astonishing 1.4 million USD, and the average British citizen spending nearly 40% of their income on housing, it makes sense to share a flat with fellow expats to keep costs down. In addition to helping your pocket, sharing an apartment is also a great way to make new friends. Online platforms such as Gumtree and SpareRoom make it easy for expats to arrange a shared flat. For students in the UK, you can often obtain very inexpensive and basic rooms through your university or private student housing companies like Unite Students.
3. Saving on Food
As a melting pot of different cultures, Britain’s vast offering of diverse cuisines makes it a foodie’s paradise. Although some of this diversity amounts to £300 a head omakase bars, there is still an abundance of cheap eats to be found. Straying from the main tourist and business areas will usually lead to finding low-cost local favourites. Additionally, many restaurants lower their prices both before and after peak hours, so that late night sitting may be saving you money. It is easy to obtain ready made meals from the large food chains and department stores in London and other parts of the UK. If you avoid restaurants in your hotel, the prices can be much more reasobable. We strongly recommend trying the excellent pub food as well.
4. Saving on your Commute
The major cities of Britain are home to some of the best public transit networks in the world, and subsequently, they make owning a car very optional. In London for instance, only 33% of people drive on a daily basis. Utilizing public transit will not only save you money, but it will also save you time, as taking the tube is often faster than driving as city traffic can be agonizingly slow during rush hour. In areas that are not covered by the public transit system, using Uber is often less expensive than hailing a cab.
5. Saving on International Health Insurance in the UK
Traveling to the UK without adequate health care could leave your finances in ruin, especially if you wish to obtain medical care through the private system versus the National Health Service. Unfortunately, the NHS has had some serious problems which include very long waiting lists for treatment. You may also be traveling or want to obtain medical treatment in your home country. Therefore, it makes sense to contact an international healthcare advisor to make sure that you are fully covered. Expat Financial offers many different international health insurance plans for expats moving to the UK for long or extended durations. In addition, we offer group plans for multinational firms with great rates and enhanced coverage. If you have any questions regarding our services or the plans we can provide, please contact us or complete the quote form.
4 Essential (But Easy) Steps to Follow Before Going Abroad
/in Expat Tips, international health insurance /by David TompkinsSo, you’ve decided to go abroad!
Now what?
You’ve decided to take the leap and perhaps teach abroad for a couple of years, or to travel for a few months, or to retire internationally… Whatever the reason is, your big decision to travel abroad needs to be accompanied by a list of essential to-do items that you should follow through with before leaving.
The key thing for you to remember before going abroad is to prepare yourself as much as possible. There’s nothing better to bring with you on your travels abroad than peace of mind.
Following these three essential (but easy!) steps before you embark will put you more at ease.
Research
Research, research, research. This will make it easier for you to prepare what to pack, what documents you need to complete before going abroad (visas and other documentation can take a few weeks to a few months to process, so you need to account for waiting time), what costs to expect, and what kind of insurance you’ll need while abroad.
Making sure your visa and passports are up to date and registering for your trip with the government, including entering your itinerary, is something that will come up while you do research on your destination. For example, if your destination is a remote country, you’ll be advised to register your trip online so that in the case of an emergency, the government will be able to locate and contact you.
A little effort goes a long way. Research how much to tip in restaurants, what conservative attire you’d need when traveling to conservative countries, and how much entrance and exit fees in certain countries may cost you.
Get international health insurance.
On the note of unexpected emergencies, it’s necessary for you to obtain international health insurance.
It’s very likely that your domestic health insurance won’t cover you while you’re abroad. Though many are aware of this, people often fail to adequately prepare for not having their domestic health insurance at their disposal while they’re travelling internationally.
You absolutely need international health insurance while abroad. Not having international health insurance means failing to protect yourself from potentially pre-paying for medical procedures that can be costly abroad and shouldering a heavy financial burden.
It can be confusing to obtain coverage that adequately meets your requirements and those of your family, but Expat Financial is available to answer any questions you may have and walk you through the process of obtaining adequate international medical coverage. Contact us today to assist you in purchasing a plan that works best for you and your family or to obtain a quote.
Call your bank or credit card provider to let them know you’re travelling.
Many people leave this one essential step forgotten amidst all the other to-do items they have on their list before going abroad. If you don’t inform your bank or credit card provider that you’re going to, say, Paris, when you’re supposedly in New York City, they will turn off your credit card as a security measure.
On that note, always have local cash on you – just in case.
While the logistics and planning of going abroad can be overwhelming and complicating, following these three basic steps before everything else will lessen the burden of having to plan to pack up everything and move across the world.
Remember, your international health insurance coverage is essential and should not be forgotten before you embark on your travels. Contact us today to obtain a quote or answer any questions you may have about the policies we provide through our many international health insurance providers, such as IMG, Cigna and GeoBlue.
And finally…
Ensure your visa and passport are up to date.
It’s always important to ensure your travel documents are updated. Ideally, your passport will be valid for at least six months before flying abroad, just to be safe.
These four essential steps will help you prepare adequately for your travels abroad and minimize potential risks, so you can have peace of mind before you embark.
International Payroll Tips for Expat Employers
/in Group Plans, international health insurance /by David TompkinsGlobal Payroll Tips for Expatriate Employers
Paying expat employees is increasingly more common as companies expand their businesses into global markets. There is not one straightforward way to ensure you’re paying your expat employees given that laws are different in every jurisdiction.
What is certain, however, is that human resources and payroll professionals are required to acquire knowledge of international payroll management systems, which are becoming more complex since they vary from one organization or company to the next.
Therefore, there are varying procedures and methods for how international employees are paid.
We’ve put together a list of our top five tips for dealing with international payroll so you can avoid legal problems. While our firm does not provide global payroll service, we are happy to provide some helpful tips that may assist your organization. We can even refer you to a global HR firm if required.
But first, what exactly is international payroll?
What is international payroll?
International payroll refers to the list of a company’s expatriate employees and includes information on how and when the money they are owed will be paid to them.
There are, generally, two aspects of global payroll obligations to remember:
“Withholding tax” is the amount of an employee’s pay withheld by the employer and sent directly to the government as a partial payment of income tax. These concepts are essential for you to understand so you can avoid problems.
If your expatriate employees are required to travel often, then it is critical to design a payroll policy about how long an employee must stay in one state before withholding must be taken into account.
Remember also that specific expatriate payroll-related concepts include foreign currency exchange transactions as well as US payroll.
Given you need to be compliant with specific laws, rules, and regulations that vary in different areas and are sometimes quite complex and overwhelming, it is recommended that you hire legal or tax professionals to assist you and your firm.
Legal and tax professionals have extensive knowledge of the specific taxation, employment laws, and fluctuating foreign currency trends. These professionals would be able to support you in achieving the best method for setting up a successful international payroll system that works best for both you and your firm.
The International Compensation System
Recognizing international compensation plans when reporting expatriate employees’ income and tax is important.
An international compensation plan may include base salary, benefits, and other incentives as part of the expat employee’s monetary and non-monetary return for work.
Some aspects of international compensation plans include contributions to foreign pension plans, foreign trust reporting, and foreign deferred compensation arrangements.
Some US expatriates working for foreign corporations may participate in international pension plans. However, the tax arrangement may not meet “qualification rules” in the US, so this must be taken into consideration.
Discussing how best to treat contributions to your foreign compensation plans with tax professionals is recommended highly, as they can also advise on reporting requirements that may apply in addition to an expat employees’ tax return.
You’re not alone if you’re feeling a little overwhelmed or even confused about where to start or how to structure or enhance the HR policies in your company or organization to better facilitate the international payroll for expat employees.
We have compiled five tips for you to keep in mind as you go forward.
It is important to hire professional consultants who can provide guidance on a variety of mobility issues by identifying benefits available in the new location. These professionals will also be able to structure a new global employment strategic plan, as well as developing a worldwide expatriate compensation and benefits plan. In some nations, local benefits coverage and medical facilities may be limited. Local currency fluctuations and the financial stability of the local insurance company are significant concerns for expatriate employees. Expat Financial can source international group insurance plans from a variety of large and respected insurance companies for multinational companies, Non-government Organizations, non-profits, governments, and international schools.
Several benefits are available, such as Group LTD, AD&D, Life Insurance, Health, Dental, and Emergency Medical Evacuation & Assistance Insurance. The risk and the administration for numerous operations and countries are pooled under one plan. Benefits can be paid in several major currencies. For companies with less than three expatriate employees or individual expatriates, we can also provide individual International Health Insurance protection as well as individual life and disability plans.
It is critical that you understand the foreign payroll withholding requirement and are able to determine whether the various compensation aspects are taxable or non-taxable. Our firm can often refer clients to expatriate tax specialists and even global payroll firms with excellent global tax knowledge.
Expat Financial may be able to provide international pension plans from large and established insurance company. These plans are usually free of taxes on accumulations, and there are no withholding taxes on benefits paid.
In addition, a variety of investments can be made available. The administration costs are also typically much lower for the company and the employees than setting up individual plans. Check with your tax advisor to confirm your tax status at your location.
Managing the documentation of payroll is very important. It provides the payroll team members with operational standards and policies. Due to the complexity of international payroll, different staff members may have different payroll methods. Maintaining payroll documentation can help administrative staff to manage payroll operations efficiently.
A tailored international group insurance plan provides simple administration platform for your HR department. It can facilitate instant communication online between employees, insurance companies and HR administrators. This is most especially convenient for highly mobile expat employees.
It is imperative for your expat employees to move from one country to another without worrying about switching from one local health insurance plan to another. It is crucial that HR managers consider excellent administration when choosing a global medical plan for their expat employees.
Contact Expat Financial to learn more.
The role of an international payroll specialist requires strong professional skills, as well as extensive knowledge of new technologies and software in an ever-evolving business environment.
Arrange annual training and professional upgrading programs in international payroll for all team members to enhance knowledge, learn trending methodologies, and stay up-to-date on the latest best practices. Training programs should ideally include a comprehensive range of webinars, seminars, and forums.
Opportunities to network are also a great plus. Building an international payroll network can be helpful in advancing your company’s HR team and their performance.
International payroll management usually requires a cross-department effort from the finance, administration, and HR departments. Therefore, it is vital to connect global payroll to the business administration process and continuously update your management strategy.
For example, implementing a reviewing process within each party involved (such as HR & Finance) before delivering the review process results to employees is a great idea that can be used to avoid mistakes and improve expatriate employee satisfaction. Continuously building your communication with employees is critical to a great international payroll procedure.
A Reminder About Global Insurance Requirements
While international payroll is a very complex and vital requirement for expatriate employers, it is also important to consider the insurance needs of your globally mobile employees.
Expat Financial offers international group insurance plans for expatriate employees. We can even source expat group insurance plans for multinationals, NGOs and governments that have groups of three to 1000 expatriate employees working overseas. We offer numerous global benefit plans that are available to meet almost any budget requirement you may have.
With extensive global experience, knowledge, and contacts, Expat Financial is a leading source of group international health insurance plans that offer global health insurance coverage from various leading insurance providers that offer only the best plans.
For companies with only one expat employee, we have excellent global health plans that you can obtain a quote and also apply for completely online. We also offer xpat life and disability insurance plans as well as source special risk plans including war and terrorism insurance.
We are also a major provider of international insurance solutions to companies across many sectors of the economy and regions of the world.
Contact us today to obtain a quote, learn more, and we can answer your global insurance questions. If you require a global payroll specialist, we may be able to refer you to a company which can assist your HR Department and of course your expatriates.
Read more to learn why an international group insurance plan is superior to placing your expat employees on domestic policies.
Top 10 Questions to Ask Your International Health Insurance Provider
/in international health insurance /by David TompkinsImportant Questions to Ask Your Global Insurance Broker & Insurance Company
Choosing global health coverage can be very difficult and one of the many things you have to do if you are moving abroad or already living overseas. Obtaining excellent international health insurance is vital if you and your family are expatriates. A major illness or injury could put your health at risk if you can’t access adequate medical care, but also your finances.
Most experts will agree that it makes sense to work with an expat insurance specialist firm such as ours. To help you in your global journey, we have put together 10 questions that you should ask before purchasing international health insurance broker
Question #1: Does your company cover expats for life?
Many people are moving abroad for long time periods or when they are older, so obtaining a global health plan that will cover them for life is vital. This is especially important for those planning to retire abroad. We often get requests from senior expats who want to retire in the Caribbean or in Asia. There are many international health care plans out there which will not cover you past a certain age or restrict benefits once you reach 65. Therefore, it is important that you ask if the plan can keep you and your partner covered for life. Of course, premiums will increase with age, but no-one wants to get kicked off a plan when they need coverage the most.
Question #2: Are there doctors in my city and country that I can access?
The size and quality of an international health insurance company’s medical network for direct reimbursement is critical, so it makes sense to ask your potential insurer or broker for a list of medical providers in your new country or region. Most expats want to be able to show a card and not have to pay out of pocket for medical expenses at a hospital or if they are in the USA, most clinics, hospitals, doctors and pharmacies. Most quality insurers will be able to give you a list of doctors and hospitals that you can work with.
Question #3: Is there a free choice of hospitals and doctors in the plan?
When picking a global health plan for you and your family, it is important to get a plan that will allow you to choose whichever medical doctor or hospital that you wish to utilize. That hospital may not be in the provider network mentioned above, but you can at least get treated there, pay out of pocket and get reimbursed by the insurance company. Note that in some countries and cities, you may not be able to find a hospital in the insurers network and some facilities simply do not want to work with an international insurer.
Question #4: Can the insurer provide a guarantee of payment to the hospital if outside of the network?
For large medical expenses incurred at a hospital overseas that is not in the medical network, it makes sense to deal with an insurance company that has 24/7 claims support with the ability to give the hospital a guarantee of payment if required. This should allow you to receive medical treatment without having to pay out of pocket as the hospital can call the insurer and make sure that they will receive payment for approved medical procedures. You can also get a medical second opinion at the same time.
Question #5: Can the insurance company cover my pre-existing medical condition?
We often get this question for expats or those about to venture abroad. A previous illness or injury or ongoing pre-existing ailment has to be disclosed when you apply for international health insurance. All individual expat health plans are medically underwritten and the insurer will either decline, accept, ask for extra premium or exclude the condition. People often get angry when their condition is excluded but can ask us to advocate on their behalf and supply more information to the insurer, especially from the doctor. If the insurer still excludes the condition, we can give you a rough idea of how other insurers will view the condition. It usually makes sense to take the policy, especially if the condition will not cause to much financial harm if not covered.
Question #6: Should I add coverage for the USA and how much will it cost?
Most global health plans will give you worldwide medical treatment excluding the USA or the ability to add treatment there for an extra fee. If you are an American expat, it almost always makes sense to add this coverage option as you will probably want to return home for medical treatment where your regular doctors and family reside. Adding a US coverage option can increase your premium dramatically, but not necessarily too much for American expatriates with the Cigna plan that we offer online. If you are an expatriate living near the USA, it is often a good idea to include care in the USA as your local country may not be able to properly treat you there.
Question # 7: How much will I save if I pay annually versus monthly?
Most expat insurance partners that we work with will offer a 7 to 10% savings if you pay for your premiums on an annual basis verus monthly. For my son who recently move abroad to study, I took this option because the savings were simply too large to ignore. If you can afford it, we definitely recommend paying annually.
Question #8: When can I apply?
We often get requests from people who are thinking about moving abroad in 6 to 12 months, but most insurers will not allow you to apply for coverage until you are 30 to 45 days out from leaving your country of residence. If you are already living abroad, you can usually request an effective date the very next day – assuming you are approved. Apply today for our most popular global health plan from Cigna.
Question #9: Does the plan cover maternity expenses?
If you are planning to add to your expat family or have children for the first time, it is a good idea to check if your international health plan will cover maternity and newborn expenses. Some plans will exclude maternity fully while others will include it with a fee or as part of the insurers more deluxe coverage. All individual health plans have a 9 or 12 month waiting period before maternity expenses will be reimbursed. Some group expat health plans will cover maternity expenses without a waiting period. It is critical to have your maternity coverage if you will be having a child abroad as the costs can be quite enormous.
Question #10: How much will the premium cost for international health insurance?
Perhaps the most obvious and important question to ask your global insurance broker and insurance provider is how much a global health policy will cost. The cost of any international health plan will depend on a variety of factors, such as your age, occupation, gender, occupation, citizenship, where you reside, deductible level, the options you choose and much more. There are so many different options to choose from, such as getting outpatient care, evacuation, maternity coverage, dental and if you want access to medical care in the USA. It makes sense to talk to our expat insurance expert advisors at Expat Financial and discuss your requirements. It is very easy to examine all the options and obtain a quote online from one of our many international health insurance providers, such as IMG, Cigna and GeoBlue. Note that premiums will increase as you age an also if you add your partner or dependent children to a policy. Please contact us today to discuss your global insurance requirements and answer your international health insurance questions today. The above article primarily relates to individual policies but is also relevant to the group expat medical plans that we offer multinational employers.
5 Tips for Expatriates Giving Birth Abroad
/in Expat Tips, international health insurance /by David TompkinsMoving overseas can be challenging for expat couples. However, if you are planning to have a baby and start a family abroad, you are adding a huge financial and emotional commitment to the complications. And in most countries, the expenses of labour and delivery for expats can be incredibly high. In this article, we will discuss the importance of maternity insurance coverage to minimize this financial risk with our top 5 tips for pregnant expats.
1. Obtain Maternity Coverage Before Getting Pregnant
According to research from The Telegraph, a cesarean section would cost around $14,000 in many hospitals around the world. Normal childbirth in North America would cost $15,000, and in Singapore, the cost will be well over $10,000. If you include hospital stay, medicine, and anesthetic, the bill will most likely be a lot higher.
What many expatriate couples may not know is that individual expat health insurance plans will almost never cover existing pregnancy. Besides the high expenses of delivery, routine tests and prenatal care can also be very expensive. Due to the high cost of maternity overseas, it is critical that you obtain maternity coverage if you plan to become pregnant. Most individual plans have a 10 – 12 month waiting period for pregnancy and generally only the upper tier plans will offer any maternity coverage. Maternity can often be included in a plan or purchased as an optional benefit. Our most popular global health insurance plan is offered by Cigna and both their Gold and Platinum plans have maternity coverage with the standard waiting period on their contract. Most group expat health plans that are set up by your employer will cover a pregnancy without a waiting period.
2. Find a Doctor & Hospital
Most expats would want to use private hospitals while getting pregnant overseas. These private hospitals can offer the best medical care possible, with English speaking doctors that cater to foreigners. Many international health insurance providers offer a list of medical doctors and hospitals that are in the insurer’s network. There are also many routine checkups during pregnancy to reduce your risks for potential diseases. It is advisable to research the birth facilities and the doctor’s experience and qualifications before settling in on a hospital and doctor. You will want to make sure that the hospital is both recommended and able to deliver your baby safely. Regular check-ups with the doctor in your new home country will also be vital.
3. Maintain a Healthy Lifestyle
It all involves common sense measures that your primary care doctor can discuss with you.
4. Make Sure Your Baby will be Insured at Birth?
Some international health insurance policies can provide coverage for newborn babies from birth, while others cannot. It may depend on whether you satisfied the 9 or 12 months waiting period for pregnancy coverage. It is essential to check with your insurance provider or employer for the new baby enrolment.
5. Bring A Copy of Your Medical History With You
In case of emergency, your hospital in your new country may not be familiar with your medical history or latest prescriptions. Therefore, it is recommended to carry all medical records with a list of allergies in the local language to facilitate emergency diagnosis and treatment.
Obtaining Maternity Coverage Via Expat Financial
As international health insurance expert, Expat Financial is often contacted by expats who are already pregnant and require international health insurance; however, our experience is that there are neither individual expat health plans nor travel medical plans that will cover an existing pregnancy. Only a large group expat benefit plan will potentially cover an existing pregnancy. Also, your home country may provide public government-funded coverage that will cover the existing pregnancy. It is very important to include maternity coverage in individual expat health insurance plans.
Advanced maternity insurance for expats usually covers:
Most regular expat health plans with maternity insurance will cover:
Contact Expat Financial for more information on which international health insurance plan will meet your family’s requirements and budget. We hope that your expat pregnency will be a health, happy and safe experience in your new home country and look forward to discussing your requirements. We can also discuss expat life insurance.
Retiring in Brazil – Advice for Expatriates
/in Country Information /by David TompkinsHaving a Baby Abroad: 10 Maternity Tips for Expats
/in Expat Health, Expat Tips /by David Tompkins